Job Posting: Grants Manager

(Full Time, 100% FTE, Remote)

The Pop Culture Collaborative is seeking an experienced Grants Manager to work closely with the grantmaking team, and collaboratively with the broader staff, to advance the organization’s ambitious field-building and narrative grantmaking strategy.

Reporting to the Senior Vice President of Field Resourcing, the Grants Manager will be the primary information and logistics liaison with all grantees; oversee the grantmaking program’s budget, systems, and deadlines; support development of grantmaking strategy and materials; and contribute to narrative content creation and information sharing about the the Collaborative’s grantee community.

As a major point of contact with grantees, the Grants Manager will also work with prospective and current grantees throughout the year including answering questions about the Collaborative’s grantmaking program and strategy, collecting grant proposal materials, overseeing the development of all grantmaking agreements, and managing the collection of and reporting out of interim and final reports.

Finally, the Grants Manager will also manage and maintain the day to day systems for gathering, organizing, and sharing grantmaking program information, creating shared processes and workflows, leveraging existing grantmaking systems, and offering recommendations to improve and evolve grantmaking systems.

The Collaborative is a small, entrepreneurial team that works remotely from locations across the United States.


Grants Management

  • Proposal Cycle: Support and advise grantees from the start to the end of their grant cycle, answer questions on the Collaborative’s grantmaking program and strategy, provide proposal materials, review and track proposal submissions, develop and finalize grant agreements, request and review final reports.
  • Dockets: Manage the internal production of two to three major grant dockets a year, including setting and overseeing staff and grantee deadlines; monitor and update the grantmaking budget; work with Collaborative program officers on the development of grant memos and other docket materials; produce the final docket package.
  • Strategy: Become deeply familiar with and able to share information about the Collaborative’s overarching grantmaking strategic approach and guidelines; and work with Collaborative program officers to develop and document annual grantmaking strategies within and across multiple grantmaking program areas.
  • Learning: Work with the programmatic team to capture metrics and qualitative information from proposals, final reports and other materials that will support impact evaluation and organizational grantmaking analysis. Participate in external grantee meetings such as funder briefings and/or presentations and share learnings with the grantmaking team.

Grantmaking Operations and Information Systems

  • Manage and track budgets across grantmaking programs, including work with the Operations/Finance team to monitor the budgets and line expenses for various grant programs.
  • Work closely with the Collaborative’s fiscal sponsor to track, process, and when needed, amend, grant awards.
  • Facilitate weekly grantmaking team meetings, including preparing agendas, documenting discussions and grant decisions, and managing next steps.
  • Oversee, manage, and update grantee paperwork and contact management systems (Airtable, Fluxxio, Submittable, Google drive, and Filemaker Pro), and provide training support to other team members on the use of these systems.
  • Stay current on grantmaking best practices and provide insight into ways to evolve grantmaking systems and materials as necessary, including grant applications, grant agreements, final reporting documents, grantee surveys, etc.


The successful candidate is a detail- and systems-oriented person with 3-5 years experience in grant program management, operations and information systems.

In addition, the ideal candidate will have:

  • A commitment to the Collaborative’s mission, core values, and programmatic work.
  • A “self-starter” who is able to work independently in carrying out responsibilities, with the ability and energy to multitask and manage a dynamic, and often virtual, work environment.
  • Strong interpersonal skills, cultural competency, anti-racist practice, and professional experience working with diverse groups, particularly BIPOC women, transgender, nonbinary, queer, and/or disabled people.
  • Comfortable and effective in managing up to a Leadership Team.
  • Strategy planning experience including budget oversight.
  • Excellent writing skills.
  • Knowledge of social justice philanthropy and/or the pop culture narrative change field are preferred, along with a desire to build that knowledge.
  • Experience with database management, and grants management systems including Fluxxio.
  • Experience with data collection for evaluating grants and measuring impact.
  • Excellent knowledge and use of the internet, email, and applications
    including G-Suite, Dropbox and Microsoft Office
  • A strong sense of camaraderie, a team player, the ability to be formal or informal as the context requires, a commitment to working hard.
  • BA/BS required.


The Pop Culture Collaborative is a small, but expanding, team that operates remotely (work from home or co-working space) from around the country. While this role is also remote, it will require travel (20%) when pandemic restrictions permit.


This is a salaried position with a starting range of $70,000 to $80,000 based on experience. This role is for full-time employment that includes the Collaborative’s excellent benefits package: 4-day work week, 4 weeks of paid vacation plus personal and sick leave; standard health, dental, and vision; employer contributions to a 401k retirement account; parental/dependent leave; remote office stipend, and a commuter transit benefit. 


The Pop Culture Collaborative is a philanthropic fund and funder learning community that unleashes the power of popular culture to transform the narrative landscape around Black and Indigenous people, people of color, immigrants, refugees, and Muslimsin the U.S.—especially those who are women, queer, trans, gender expansive, and/or disabled—through partnerships between social justice movements and the entertainment, advertising, and media industries. We believe there is an opportunity—and that philanthropy has a responsibility—to build a thriving field capable of working together to create new narrative oceans that make a just and pluralist future in which everyone belongs feel desirable, achievable, and inevitable. With the vision and backing of a bold set of philanthropic investors (“Managing Partners”) and other donors, in 2016 the Collaborative began building a fund to resource this vital work – and accelerate the impact of artists, social justice organizers, narrative and cultural strategists, researchers, funders, and others to affect change through pop culture-level narrative strategies.


Hook & Fasten has been retained for this search. To apply, please submit a cover
letter, resume and 2 professional references to with
the subject line: PCC – Grants Manager. If you require alternate accommodations to apply, please inquire at All applications and inquiries are kept confidential.

The Pop Culture Collaborative is a sponsored project of Rockefeller Philanthropy Advisors, Inc. (RPA). RPA is an equal opportunity employer. For more on The Pop Culture Collaborative, visit

Hook & Fasten is a social impact consulting firm that builds transformational partnerships between communities and corporations around the globe. For more on Hook & Fasten, please visit